FAQ

Q: What is a Public Record?

A: Florida Statutes defines "Public Records" to mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Chapter 119 provides that public records are open to inspection by any person with the exception of those records designated exempt as detailed in Chapter 119 and other state statutes.

Q: How do I request a public record?

A: Submit a request through this portal for the specific record you are searching for. Provide as much specific information as possible to assist staff in their search.

Q: Who can submit a Public Records request?

A: Any member of the public may submit a request for records.

Q: Do I need to provide a reason for my request?

A: No, although any information to clarify the specific record you are searching for is helpful for staff.

Q: Who should I contact if I have follow up questions for a specific department?

A: Contact Town Clerk Dorothy Burkhalter 407-876-2563 or [email protected]

Q: How long until I receive responsive records?

A: Florida's public records law, Chapter 119 of the Florida Statutes, does not specify a fixed time limit for processing requests; instead, agencies must respond within a "reasonable time" for inspection and/or copying. What constitutes a reasonable time depends on factors like the nature, scope, and volume of the request, as well as the personnel and time needed to locate, review, and redact exempt information. Agencies should, however, make an effort to promptly acknowledge requests and make records available without unjustified delay